Company Hiring: St Lawrence Parks Commission
Job Title: Accounts Payable Clerk
Job Type: Permanent
Schedule: Day Shift
Location: Morrisburg, ON
Wage: $26.92–$31.31
Full job description
Our Mission Statement: The purpose of the St. Lawrence Parks Commission is to provide, preserve and advocate for our parks, our heritage assets and our environment through operations and partnerships that contribute to an exceptional guest experience and economic prosperity in the region.
OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the “How to apply” section if you require a disability-related accommodation.
What can I expect to do in this role?
You will:
- Process Accounts Payable Documents: Ensure the accuracy and completeness of invoices.
- Obtain Authorizations: Secure appropriate authorization for the receipt of goods and services in accordance with the Delegation of Authority and Spending Policy and Procedures Directive.
- Liaise with Stakeholders: Communicate directly with suppliers, contractors, Ministry staff, SLPC Senior Management, and staff to discuss and resolve billing issues and discrepancies.
- Provide Guidance: Offer interpretation of tax regulations and Corporate / Ministry directives.
- Data Management: Create, input, and maintain accurate data using spreadsheets for various statistical, analytical, and expense/chargeback purposes.
- Reconcile Statements: Reconcile employee monthly corporate purchasing card statements, ensuring all supporting documentation is attached.
- Process Claims: Handle all staff travel and disbursement claims in accordance with Ontario Public Service (OPS) guidelines and directives.
- Manage Contracts: In collaboration with the IT department, manage cellular telephone contracts, equipment, and selected devices, including vendor procurement, contract oversight, and billing portfolio management.
- Assist with Payments: Regularly assist the Group Leader, Procure-to-Pay, with the preparation and issuance of payments and other tasks as required.
- Maintain Records: Ensure all financial records are accurately maintained and up to date.
- Audit Support: Assist in the preparation for audits by providing necessary documentation and information.
- Vendor Management: Maintain and update vendor files, including contact information and payment terms.
- Expense Reporting: Review and process expense reports, ensuring compliance with policies.
- Continuous Improvement: Identify and suggest improvements to the accounts payable process to enhance efficiency and accuracy.
- Perform Additional Duties: Conduct other duties as assigned by the Finance Manager.
- Promote Equity, Diversity, and Inclusion: Embody SLPC’s principles of equity, diversity, and inclusion while interacting with staff and guests.
- Conduct other duties as assigned by the Finance Manager.
How do I qualify?
KNOWLEDGE AND EXPERIENCE
You have:
- Demonstrated experience in the accounting field and/or accounts processing and maintenance of records.
- In-depth knowledge of generally accepted accounting principles (GAAP) to provide accurate accounts payable services.
- The ability to acquire knowledge of OPS financial policies and guidelines, including Procurement, Delegation of Authority and Spending Policy and Procedures, and Travel, Meal and Hospitality Directives to provide direction to staff, managers and vendors regarding accounts payable functions.
- Knowledge of procurement practices and policies to resolve accounting issues with staff as well as suppliers and contractors.
- Working knowledge of Canada Revenue Agency legislation related to Harmonized Sales Tax to respond to complex and difficult billing issues.
COMMUNICATION AND INTERPERSONAL SKILLS
You have:
- Excellent customer service, interpersonal, communication, and presentation skills to support and serve internal and external clients.
- Strong written communication skills to prepare letters, faxes, and emails in response to queries from suppliers and staff.
- Tact and diplomacy when providing information to clients and resolving payment disagreements.
PROBLEM-SOLVING, ORGANIZATIONAL AND ANALYTICAL SKILLS
You have:
- Analytical and mathematical skills to identify invoice and tax discrepancies and take corrective action.
- Organizational skills to prepare and maintain detailed spreadsheets for business unit chargeback purposes.
- The ability to exercise sound judgement in problem solving and decision making with minimal supervision.
- The ability to prioritize work assignments to meet demands in a high-volume environment.
COMPUTER SKILLS
You have:
- Knowledge of and proficiency with financial automation software such as Sage-300 ERP financial system and AP/eExpense/Procurement automation systems.
- Experience with Microsoft Office suite with proficiency in Excel and Word to prepare reports and spreadsheets.
OTHER SKILLS
You have:
- Familiarity with office procedures and equipment (e.g. e-mail, scanning, electronic filing, etc.).
WHY WORK FOR THE ST. LAWRENCE PARKS COMMISSION?
- Belong to one of the largest employers in Ontario, the Ontario Public Service, and open the door to a diverse range of career opportunities throughout the province
- Supportive team environment
- Staff discounts
- Employee and Family Assistance Program (EFAP)
- Excellent pension and benefit plans
HOW TO APPLY:
- Please apply online, https://www.parks.on.ca/about/careers.
2. Your cover letter and resume combined should not exceed five (5) pages.
Customize your cover letter and resume to the qualifications listed above. Using concrete examples, you must show how you demonstrated the requirements for this job.
4. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
5. Every external candidate must identify their prior employment in the Ontario Public Service including positions, dates of employment and any re-employment restrictions.
REMEMBER: THE DEADLINE TO APPLY IS 11:59 PM ON FRIDAY, NOVEMBER 15, 2024.
WE THANK ALL CANDIDATES FOR APPLYING, BUT ONLY THOSE SELECTED FOR FURTHER SCREENING OR AN INTERVIEW WILL BE CONTACTED.
The St. Lawrence Parks Commission is committed to employment equity.
We welcome applications from people with disabilities, Indigenous, Black and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions. The St. Lawrence Parks Commission is also committed to an inclusive, barrier-free selection process. We will make appropriate accommodations throughout the recruitment and selection process for applicants with disabilities. To obtain a copy of this posting in an alternative format or to request any accommodation please contact us directly through Human Resources at 1-800-437-2233, ext. 1401. Information received relating to accommodation requests will be addressed confidentially.
Additional Information:
Address:
- 1 English Permanent – Full Time, 13740 County Rd 2, R R 1, Morrisburg, East Region
Compensation Group:
Ontario Public Service Employees Union
Understanding the job ad – definitions
Schedule:
3.7
Category:
Finance and Economics
Posted on:
Thursday, October 17, 2024
How to Apply
Open this link to apply online.